Materials Requisition Form
v1.2
Purpose. Production, the Pattern Room, the footwear workshop and the studio use this form to request fabric, leather, trims, chemicals or consumables from stock or for purchase.
1.When to use this form
Use this form whenever materials are needed for a work order, a sample, a repair or studio work and the quantity is not already allocated on the work order. One form covers one work order or one purpose. Requests for chemicals not on the Hazardous Chemicals Register must be approved by the Quality and WHS Coordinator before they are ordered.
2.Completing the request
Enter the work order or purpose, the article number and description from the Materials and Trims Stock system, the quantity and unit, the date needed and the tech pack reference. Where a substitute is acceptable, say so. Requests must be authorised by the department lead before they are given to Supply and Dispatch.
3.Issue from stock
Supply and Dispatch will check the stock record, pick the material, record the issue against the work order and update the stock balance. Fabric will be issued by roll with the shade band noted on the issue slip. Leather will be issued by hide with the grade and area recorded.
4.Purchase
If stock is not available, Supply and Dispatch will raise a purchase order with an approved supplier and enter the expected delivery date. Purchases above the delegated limit must be countersigned by the General Manager. The requester will be told the expected date.
5.Records
Completed forms are filed with the work order and retained for two years. Issues and receipts are recorded in the Materials and Trims Stock system on the day they occur.